Contractor Tools

How do I find out about opportunities to bid with Sigma Contracting Inc.?

Opportunities to bid are found on the Virtual Plan Room Sites such as: McGraw Hill, Dodge, Reed Construction Data, and Blue Book.

How do I get on the Sigma bidders list?

To be placed on our Bidders List, submit your company's information (Click the link for the Bidders List Form) to our Estimating Department via fax at (602)-788-4577 or drop off information at our front desk, to the attention of Robin Wierman. Once you are on Sigma's Bidders List, you can find out about opportunities by visiting our on-site plan room or check in by phone. Invitations to bid will be sent to you via fax or email.

Does a firm have to be certified as an M/S/W/BE business in order to do business with Sigma?

It is not required; however, it would be helpful if you would specify if your company is certified as an M/S/W/BE.

How do I get the plans for a project?

There are several ways to get the plans. They can be picked up at:

• The Sigma Office - Paper Copy
• Scott Blue Reprographics - Paper, CD, or Disk
• Through ISQFT.com - Downloadable Files

When and how do I get the bid results?

Bid results are given by the Estimator who bid the project only. (Often times we are at the mercy of the Owner for bid results and sometime it can take awhile).

Is it possible to subcontract on multiple jobs simultaneously with Sigma?

Based on your firm size and capabilities, it is possible to work on multiple jobs simultaneously. This is often times determined by your current workload, and your ability to staff multiple projects at one time.

Do I have to use Sigma's Pay Application?

Yes! Click the link for a Pay Application. Your company's name and the person filling out the form must be on the Pay Application. Click the following link for Sigma's Conditional Lien Release. (This form is required on most jobs, but not all)

How do I submit an invoice for payment?

To submit an invoice for payment, fill out the Sigma Pay Application and fax it to 602-788-4577, attention Sandy Jordan, or email it to: sjordan@sigmacontracting.com If you have your own invoice, you may attach it to the Sigma Pay Application as back up. Due to the high volume of invoices we receive on a daily basis, we have standardized our invoice process.

How do I fill out the Pay Application?

The following steps outline how to fill out the Pay Application correctly, which will result in faster payment:

1. Always include your company's name on the top - otherwise we do not know who to pay.
2. Fill out the name of the job.
3. Fill out the period ending date (keep in mind that you are projecting through the end of the month).
4. Fill out the payment application number.
5. Fill out the Original Contract Sum.
6. Fill out the percentage complete (this is a percentage of the sum of your contract).
7. Fill out Work Completed (this is the total sum of your contract)
8. Fill out the dollar amount of Change Orders. (if any)
9. Fill out the percentage of completion of the Change Order. (if any)
10. Fill out the revised contract amount (this is the Original Contract Sum plus the amount of the Change Order(s)).
11. Fill out the Total Competed to Date (this is a dollar amount).
12. Enter the Less 10% Retention amount.
13. Enter the Less Previous Payments amount.
14. Enter Total due This Application amount.
15. Sign and date the form!!
16. Fax or email it to:
    Fax: 602-788-4577 ATTN: Sandy Jordan or Email: sjordan@sigmacontracting.com.

What is my deadline for submitting Pay Applications?

The deadline for submitting a Pay Application is the 20th of each month (unless noted otherwise in your contract). Pay Applications must be received by the 20th of the month in order to be processed for that pay period.

How long does it take to get paid?

We pay within seven (7) days after receipt of payment from the Owner, per the Arizona Prompt Payment Act.

Is there anything that could slow down my payment?

Yes, Sigma cannot release your first check unless you have the following on file with us:

• Signed Contract
• Insurance Certificate

These items must be in place in order to receive your checks.

When are Change Orders approved?

Internally, we do everything possible to expedite the process and approve Change Orders as soon as possible. Once a formal change order has been executed we then process the payables.

If a change order is not approved, do I put it on the Pay Application?

Yes! Make a note of it in the "Pending Change Order" area of the Payment Application.

9019 E. Bahia Drive | Suite #102
Scottsdale, AZ | 85260
Tele 602.788.7800 Fax 602.788.4577

AZ License #070784/061117 NV License #0032258